The IT training team are here to support the process of how to review permissions and to assist you to understand Teams permissions management.  Information Governance support (including records management) is provided by the Information Governance team.  Therefore, you may find references to additional Information Governance guidance and support throughout this document. 

Although you can view the files and folders from the File Explorer window in the Shortcut or Synced folders, please do not delete them.  Please access your SharePoint site and use the delete options.  This will ensure the deleted files can be restored from the SharePoint site Recycle Bin.

Warning – if you delete SharePoint files in File Explorer, they may not be recoverable.

Please follow the guides:

Access the MS SharePoint – Open a SharePoint Site (ML staff) guide on how to sign in to SharePoint on the web.

Access the MS SharePoint – Recycle Bin (SharePoint Site ML) guide for managing and deleting files.

Viewing Files

Open the File Explorer yellow folder from the Task Bar at the bottom of the window.

If the File Explorer folder is not displayed on the Task Bar, click the Search button in the left corner of the window and type file.

Click File Explorer from the list.

The File Explorer window will open like the one below, you will have different folders and files than the ones shown here.

Any SharePoint shortcut folders will be displayed with a chain link.  In this example the Training Guides (test) folder is a shortcut folder.

Any SharePoint synced folders will be displayed in the area with a picture or the two towers and organisation name or NHS displayed.  For this example below Midlands and Lancashire CSU is displayed.

Further Information Governance guidance and support is available from:

• The Information Governance Hub: ig@nhs.net
• The Information Governance page within Nugget also contains additional information, training and links to policies.
• Information Governance handbook IG Handbook.
• IG & Data security Policy

Additional Guidance

Please refer to the User & Video Guides or the Microsoft 365 page for on the MLCSU Academy for additional guidance.

Please contact the MLCSU IT Training Team if you need any further help.  Email: mlcsu.academy@nhs.net