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Microsoft 365


Explore the linked Microsoft training and guidance materials to get a feel for the available applications. Follow this link, sign in with your NHSmail credentials and begin using the features below.

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This application will enable you and your colleagues to send instant messages, make internal calls, share, edit and collaborate on files and documents all in one central, secure location.

With Teams, you’ll be able to:

  • Talk to and collaborate with NHSmail colleagues from different organisations and locations in real-time
  • Setup audio and video conference meetings in Outlook
  • Request a Teams site to be created for project work, upload files and collaborate using persistent chat features
  • Download and access Teams features on your mobile device

You will gain the benefits of Teams and Outlook calendar integration. The calendar icon will appear within the menu on the left-hand side of the Teams application allowing you to access and schedule meetings with ease.

Click here to check out the new Support Site dedicated to Teams functionality support.

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You have access to use the new online versions of Microsoft Word, PowerPoint, Excel and OneNote. Create, share and collaborate using the Office suite on your browser across all device types.

With Office Online, you’ll be able to:

  • Create and edit documents online in Word, invite others to review and co-author in real time
  • Organise and analyse your data in familiar Excel spreadsheets, with changes automatically saved as you type
  • Save notes, track progress and create to-do lists in OneNote
  • Access from anywhere on any device

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With OneDrive, you can upload, store and access work files from multiple devices. This secure cloud service connects you to all your files, so you can create and collaborate from anywhere, at any time.

With OneDrive, you’ll be able to:

  • Upload, share and work on documents in real time with different people and teams
  • View and edit files on the go with the OneDrive mobile app
  • Collaborate across organisations with anyone inside the NHSmail network
  • Collaborate with approved guest user accounts

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Delve is a web-based collaboration tool, that maps connections between people, interactions and content. It will help you find and discover information relevant to you across the suite of O365 applications and broader NHS network.  Create and customise your profile to show the files you’ve recently worked on, as well as your favourites. Browse your network by searching for fellow medical professionals based on a range of skills or demographics.

With Delve, you’ll be able to:

  • Create a profile allowing others to learn more about you
  • Discover NHS colleagues by searching for skill, projects or education
  • Create Delve boards to group content on specific topics, improving ease of access to materials
  • Improve your efficiency with improved accessibility to recent files and contacts
  • Create a personalised home page with updates that Delve suggests will be most relevant for you

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Use Forms to:

  • Create surveys, quizzes, and polls, and easily see results as they come in.

  • Invite others to respond to your form using any web browser or mobile device.

  • Use built-in analytics to evaluate responses as they're submitted.

  • Export form data, such as quiz results, to Excel for additional analysis or grading.

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With Planner you’ll be able to easily create, assign and manage project tasks. Use the Kanban view to organise your team’s workload and track the progress of key activities. Use buckets, labels and comments to personalise your dashboard for collaboration and planning.

With Planner, you’ll be able to:

  • Prioritise and coordinate multiple tasks simultaneously
  • Assign tasks to specific team members and track their progress
  • Receive email notifications when you have a new assignment
  • Collaborate on Teams without switching between apps
  • Increase transparency and improve teamwork

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Power Automate is a tool that allows you to automate repetitive tasks. Using the simple interface, you will be able to create workflows to send and receive notifications, gather information and sync important files.

  • Save time and effort by automating time-consuming administrative work
  • Create workflows that generate automatic notification emails based on the completion of certain tasks
  • Track workflows, giving colleagues visibility on key tasks in real-time
  • Manage your flows on-the-go from your smartphone

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Power Apps is a tool that will allow you to build custom applications, without any coding knowledge or experience. Use the simple interface to turn your innovative ideas into apps. Help to modernise processes and solve challenges within your Organisation.

With Power Apps, you’ll be able to:

  • Create and launch apps to aid your job role
  • Choose from a broad range of app scenarios to improve outdated processes
  • Improve efficiency by streamlining routine tasks
  • Tailor every detail of your application to optimise usage
  • Access your apps in SharePoint or directly on your mobile

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Power BI is a tool that will allow you to analyse data through reports and dashboards, supporting with faster and informed decisions and presenting information in ways that makes most sense to you and your team.

With Power BI, you’ll be able to:

  • Create interactive reports and visualisations connected to real-time or static data.
  • Connect datasets from different sources into the same report – for example, an Excel spreadsheet and a SharePoint list.
  • Access Power BI reports from computer and mobile devices connected to the Internet.

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Use SharePoint as a unified collaboration space for content, documents and tasks. Create a site and share files with a variety of audiences across NHSmail. Use SharePoint to discover, follow and search for specific files and sites though modern and visual layouts.

With SharePoint, you’ll be able to:

  • Work on documents concurrently with other team members and see changes in real time
  • Setup a structure to manage documentation efficiently across your organisation
  • Build a landing page that provides updates about important events and news across your organisation
  • Heavily customise the look and feel of the site to suit your local needs and requirements

Important Note: Your Local Administrator will be responsible for setting up and managing your SharePoint sites. 

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