GPAD Appointment Book Guide
This guide focuses on the mapping of GPAD Slots in the EMIS appointment book - for information on how to analyse the data in the GPAD Data Dashboard, access the GPAD Data Dashboard guide
Please click the play button below to watch a recording of the GPAD / Appointment Book webinar.
FAQs - Frequently Asked Questions
(This section will be updated as the queries are raised following the sessions)
Why is my practice data showing a number of 'inconsistently mapped slots'?
Inconsistently mapped slots are appointment types that have been mapped, but not to a Care Related Encounter. These are assigned to the ‘Inconsistent Mapping’ context type with further analysis planned to establish whether new categories in future releases are needed, or additional assistance and guidance is required for mapping.
For further information access the NHS Digital website Appointments in General Practice Information
How does this impact on appointments where real-time arrive, seen and left data isn't accurate (such as home visits)?
Lists / Untimed appointments are not included in the data analysed, so if home visits / telephone triage patients are included in an untimed list, they won't be counted.
For timed appointments, Emis calculates the appointment duration as the difference between 'PatientInTime' and 'PatientOutTime'. For a full explanation access the NHS Digital Website
Emis Web Searches
Incomplete Consultation Status
This search identifies the patients with an incomplete consultation status (i.e. arrived but not left) using today as a reference, as these patients will negatively impact on your data.
Incomplete Consultation Status
This is a population search (in xml format), so initially needs to be saved from this website by right-clicking the link above and choosing 'Save link as' or 'Save target as'
You can then import this search through:
Emis Ball > Reporting > Population Reporting > Import button > [then choose the downloaded file as the 'enquiry document' and select a relevant folder to save to] > Import
No National Slot Category 1m in advance
This appointment search looks forward 1 month in your surgery's diary, identifying any slots available that are as yet unmapped, so that action can be taken to map them (see videos above)
No National Slot Category 1m in advance
This search is provided by the MLCSU Data Quality Team.
This is an appointment search (in xml format), so initially needs to be saved from this website by right-clicking the link above and choosing 'Save link as' or 'Save target as'
You can then import this search through:
Emis Ball > Appointments > Appointment Reporting > [double click a relevant folder to import to] > [select the downloaded file (from above) as the 'enquiry document] > OK
If you need further assistance with the above, please contact your practice's designated IT Clinical Systems Specialist from the IT Training Team, or email mlcsu.academy@nhs.net
Relevant Documents / Links
Admin appointment guide (EMIS Web)
Clinician appointment quick guide (EMIS Web)
NHSE GPAD Data Quality guidance
NHSD Appointments in General Practice dashboard
Appointments in general practice
Contact Us
For all IT Training related issues, please contact your practice's designated trainer. If you do not have a designated trainer, or are unsure, you can email mlcsu.academy@nhs.net
For Data Quality issues, please contact the IT Service Desk - 0300 555 0212
For further information access the MLCSU IT Customer Services Portal