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Updated on: 10-11-2022

Outlook Intermediate/Advanced - Calendar, Tasks and Working with Others - Online

Topics covered

Introducing the Calendar

  • Standard Calendar Views
  • Date Navigator
  • Defining your working week
  • Customising the calendar

Scheduling Appointments and Events

  • Quick appointments in Day or Work Week View
  • Appointments using the Appointment Form
  • Managing Appointments
  • Creating Events
  • Recurring Appointments and Events
  • Custom Calendar views


  • Maintaining the Categories list
  • Assigning Categories to calendar items

Working with Others

  • Sharing Calendars
  • Understanding permissions
  • Viewing other calendars
  • Scheduling meetings
  • Managing meeting requests
  • Tracking meeting request responses
  • Adding attachments to calendar entries

Task Management

  • Creating quick tasks
  • Using the Task form
  • Managing and using Tasks

Colour categories allow you to easily identify and group associated items in Microsoft Outlook. Assign a color category to a group of interrelated items—such as notes, contacts, appointments, and email messages—so that you can quickly track and organize them.

Online training will be delivered via MS Teams. You will receive joining instructions before your selected session.


At the end of the session all delegates will:

On successful completion of this course you will be able to:

  • Use the Calendar for appointments, events and meetings
  • Apply and manage Categories
  • Create and manage Tasks
  • Share and view colleagues calendars

About the course

Course Code MLCSU-TR0068
Intended Audience Regular users of Outlook or those who have completed Outlook Introduction Topics
Delivery Method Online
Required Experience / Training Comfortable with the content of the Outlook Introduction topics Quiet room with access to MS Teams and headset or headphones
Duration of Training 1 hour