Emailing Med3 Fit Notes from Emis Web
Emailing (Med3) Fit Notes
From Emis Web v9.18.1, many different healthcare professionals are able to create and email MED3 fit notes directly from Emis through Outlook.
It is recommended that a generic email account (practice shared account) is set up with Outlook, so that patients cannot directly message / reply to healthcare professionals.
This can be arranged through the MLCSU Service Desk:
IT Service Desk - 0300 555 0212 https://itservices.midlandsandlancashirecsu.nhs.uk/customer-portal/
Please see note below on disabling notifications from Outlook, so that inbound emails to the practice generic account are not displayed momentarily on screen during consultations.
Emis Web v9.18.1 or later
Issuing Healthcare Professional to belong to one of the following roles in Emis:
From within the consultation, click 'Add fit note' (1) and complete the fit note (2) as normal
Then click 'Send via Email'
The corresponding entry is entered into your consultation automatically (3).
A New Outlook window appears with the email ready to send, including the fit note attached.
However, even where a patient's email address forms part of their record, this is not brought through to the pre-populated email.
You can type this manually, or see below on how to copy this from the patient's record (4).
Please note: at this point, it should be checked that the sending email address is the practice generic address (highlighted in green on the screenshot below).
If you want to copy the patient's email address from their record, you can right-click on the patient precis bar, then select 'copy details'.
Tick the box to select email and press 'Copy to clipboard'
Then paste (CTRL+V or right-click, Paste) into the 'to' box in the email (4), above.
Please note: you will need to manually remove the preceding text 'e-mail: " from the copied text.
NOTE: So that notifications of incoming emails do not appear on the Healthcare Professional's PC, some Outlook settings need changing:
In Outlook, select 'File', 'Options', 'Mail', and then uncheck all notifications (highlighted above in red).